Mail2Share unlocks the power of SharePoint for Outlook users
This product from Techtra in Canada is the key to unlocking the real usefulness of SharePoint.
For a low per-user license fee, Mail2Share gives users easy access to SharePoint content from within Outlook. Reading and sharing files and messages, all through Outlook, this product boosts SharePoint adoption throughout the organisation.
“Techtra have produced a silver bullet here, to clear away the workflow barriers which slow users trying to get to grips with SharePoint.”
How many staff start typical working day by launching Microsoft Outlook, and then route all their communication through it? There are many other communication software platforms out there, with the big players fighting to be the leader in the business chat arena, from Facebook and LinkedIn to Skype, Lync and Jabber, but real business gets done when staff launch Outlook.
And yet Outlook has been the victim of its own success. It is common for staff to store almost everything in Outlook, including important documents and a record of communications. The problem is then how to share (and backup) these documents and records – so Microsoft launched SharePoint and it has become the premiere ‘collaboration portal’ for business.
The key needed to unlock the power of SharePoint, for users who route nearly everything through Outlook, is Mail2Share. The process of moving and sharing files in SharePoint libraries, with drag-n-drop simplicity, or a simple mouse click, needs to be easy and intuitive, so that users find collaborating is easier than hiding files in their mailbox. SharePoint is scalable, flexible and customizable, but unless users find it easy to connect and explore its sites, then the full potential of SharePoint is lost.
Mail2Share is the final jigsaw piece that completes puzzle of deploying SharePoint – Mail2Share will release the power of collaboration within your organisation.
Linking Outlook with SharePoint to power your business
Mail2Share enables users to drag and drop emails and attachments into SharePoint libraries, from within Outlook. No more need for Public Folders, because SharePoint libraries offer more functionality, and they can be accessed as easily as Public Folders within Outlook. Thanks to the power of Mail2Share.
Mail2Share enables metadata to be set for items transferred into SharePoint libraries. This ensures SharePoint consistency and compliance. Information hidden from normal view can be added to uploaded files. A powerful feature.
PUSH SITES AND LIBRARIES
Mail2Share enables new SharePoint content, sites and libraries, to be pushed out to users using the Enterprise Administration feature. Sites, lists and libraries can be shared with selected users by an administrator.
SHARE FILES EASILY
Mail2Share makes it easy for users to send email attachments, from local files or from SharePoint libraries. And the email can be sent with the files, or with a link to the file. So all recipients access the original file in the SharePoint library, rather than sending multiple copies and creating a version control nightmare in the process.
SEND AND UPLOAD IN ONE ACTION
This is the true meaning of collaboration, made easy by Mail2Share. A user creates and file and wants to share it with other team members – but sending it by email will make three copies of the original file. So, with a simple click, the user sends the email, and Mail2Share can send the attachment to a library and then add a link to that file in the email.
SEARCH FOR SHAREPOINT FILES
Search for SharePoint content as easily as searching for emails within Outlook. If a user needs a file but doesn’t know if it’s in a library or a mailbox folder, then searching is easy. All from within Outlook.